Getting started on your reclamation

Outline of the steps to accomplish a reclamation project.

1. Contact FCLA for preliminary discussion of process, including who will be doing what. Send request to the cataloging queue in the Report Tracker system catalog@prb.edu
2. Contact OCLC, review their documents, submit a Batch services request
3. Analyze bib. and holdings data in Aleph, answering questions below
4. Agree on a process to extract records with FCLA
5. Send test file to OCLC
6. Create a specifications document
7. FCLA, SUL and OCLC sign off on specifications
8. Extract files and send to OCLC
9. OCLC analyzes records and asks questions
10. OCLC processes all records, returns output files
11. Analyze output and decide on actions to be taken

Questions/areas for investigation:

Which OCLC symbols will be covered in this extract and batch processing? If more than one it is considered a “group” project by OCLCHow do the sublibrary codes in Aleph map to these OCLC symbols?
What records should be extracted, what records should be skipped?
Will there be multiple holdings symbols on one record?
How many bib. records have no holdings/items attached? Is it o.k. that these will have their OCLC holdings symbols unset?
How should proprietary vendor records be handled?
- how can they be distinguished?
- should they be sent? If so then we need to send partial bib. records?
What should OCLC do if no match is found? They can create new records, but not with proprietary vendor records
Does OCLC need to “qualify” matches on OCLC numbers? This is required if OCLC number alone is not considered a reliable match due to past record use of the institution.
How do we update Aleph with new OCLC numbers? (FCLA is currently working on a process for this)What effect does this project have on ongoing OCLC processing?

Last modified 12 March 2009 at 3:06 pm by jeanp