4/08 Introduction
FCLA Orientation for CSUL Deans/Directors
When: April 4, 2008, 10:00 a.m.-3:30 p.m.
Morning session (10-12:00) [with 15 minute break]
- Introductions and logistics (e.g., Lunch planning)
- Background
- ISF Report. Information Systems of Florida report about FCLA.
- FCLA in Perspective [Handout of Draft]
- Organizational overview
- Organizational Chart
- 21 professional librarians, 30 computer science professionals, 5 office staff, 3 part-time clerical positions and the Director
- 966 years experience, 443 at FCLA
- Budget - Handout
- History & Politics
- FCLA created in 1984 with 9 staff. Mission: expand NOTIS to all SUS
- Community Colleges on FCLA
- STO proposed merger
- Outsource suggestion
- Cooperative Ventures Steering Committee
- Applications selection processes
- Aleph - RFP process, with 45 member evaluation team
- SFX/Metalib - FCLA recommended, based on evaluation of options, only viable products on the market at that time
- Digitool - FCLA recommended, based on evaluation of options
- Verde - selected by individual libraries
- Endeca - CSUL recommended based on input from public services librarians
- Technical Operations overview
- Servers,OS, DB and storage. Diagram, page 26 of the ISF report.
- Systems security
- RAS: Reliability, Availability and Serviceability
- Hardware: redundancy, 24x7 vendor support
- Big Brother/Nagios (monitoring)
- Status of FCLA Services
- On call: cascading, escalating automatic alerts
- COOP - Continuity of Operations Plan
- COOP summary for CSUL: FILE function cannot find the upload.
- Aleph production COOP: FILE function cannot find the upload.
Lunch (12:00-12:45)
- On Your Own-Lunch will be brought in
- Tour of FCLA during lunch (if desired)
Afternoon (12:45-3:30)
- Digital Library services (12:45-1:15)
- Digital Collections
- Digital Archives
- Library Management services (1:15-2:30)
- Who we are and what we do
- Help Desk, Support and Training
- Statistics on Help Desk usage
- Mango/Endeca
- Next gen user interface, new searching capabilities
- Union Catalog
- Individual SUL Catalogs
- How data gets into Endeca
- Live interaction with Aleph for item availability and patron services
- Working with CSUL subcommittee on:
- Google Book search in test catalog
- More frequent updates
- Browse indexes (like Aleph browse)
- User services (save citations, email, Refworks, etc.)
- Articles searching in same interface (Xerxes)
- Other enhancements identified at the OPAC Visioning Summit
- Aleph
- 11 separate databases under one software installation, shared authorities
- Acquisitions, Authorities, Cataloging, Circulation, OPAC, Patron Identity Management, Record loading, Serials Control
- Working with the vendor ExLibris
- Problem reports, Service Packs, Enhancements
- FCLA-developed clients: Genload, LabelPrnA and ERCA
- Working with CSUL committees on:
- Upgrade to Genload - making it easier to load bib. records
- Reindexing for V.18
- New V. 18 Authority Control functionality
- Advanced Booking
- Interfaces with campuses (patrons, cash export, acq. invoice payment)
- Patron data security: removal/protection of SSN
- Staff processing efficiency: acq. invoice loads, reports
- Self-check
- Shared Storage Options
- Investigating Aleph ILL
- SFX
- Interactions with other systems: Endeca, Aleph, Google Scholar, Live Academic
- Management tool acts as bridge between where you are and what you have access to
- A-Z list for e-journals
- Working with libraries on:
- Implementing new features with each SUL as needed
- Making more services available through the SFX menu
- Mining use statistics
- API to Google Books
- MetaLib
- Metasearch across multiple article databases
- A-Z list for databases, patron empowerment, x-server
- Customized user interface via MetaLib (with facets) or via library websites
- Working on with libraries on:
- Interaction with other applications/portals/websites
- Metalib X-server
- Verde [FCLA is no longer implementing Verde]
- Tool to manage e-resources: licenses, renewals, packages and databases
- Working with libraries on:
- Resolving outstanding issues in frequent calls with ExLibris
- Getting a test installation
- Getting one institution into production
- Licensing
- Coordinate statewide licensing done by FCLA (saved the SULs over $4 million in FY2006-2007. (Source: /ISF FY 2008-2009 Funding Plan/.)
- New E-Resource Licensing Specialist Position established in 2007 to expand FCLA licensing activities to shared-e-journal packages.
- Usage statistics for FCLA funded databases collected and made available to SULs via the FCLA website.
- Work closely with Collection Planning Committee/Electronic Resource Subcommittee
- Database List
- Citation Server contains licensed material that is loaded at FCLA including Compendex, INSPEC and several university-created databases.
- Reporting
- Current Environment
- Application provided reports: Aleph, MetaLib and SFX
- ARROW
- Data Warehouse
- Working on
- Data Warehouse expansion
- BIRT (open source report writer)
- Exploration with TSPC of the ExLibris data warehouse product (ARC)
Wrap-up (2:30-3:30)
- Questions
- Futures: via CSUL and committee planning
- Direct patron requests (Unmediated borrowing)
- Authentication (PDS, LDAP, Shib, etc.)
- User centered design of interfaces, including user customization
- Bringing Library services to the users via cell phones, course management systems, portals, etc.
- Open source software: ILS, Discovery tools, Digital Library Management, Web presence, Report writing tools, etc.
- Report writing power to SUL staff
- Improving tools for SUL staff use - e.g. Genload, authority reports
- Redesign FCLA web presence, using Drupal
- FCLA 5-year plan draft
- Work load and responsibility division between FCLA and SULs
- Next steps
- Advocacy
Last modified 2 February 2009 at 3:01 pm by jeanp |
