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 | We've added a page of information about Aleph V.19 to this wiki. Its an overview of the status of V.19's implementation, highlights of the changes and information on where to get more documents about V.19. You can find this page by clicking on the link on the left "Aleph V.19". If you have any updates to the this page please send them to Jean Phillips (jeanp@ufl.edu).–jeanp
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| Acquisitions FY Rollover
We had a report from one institution that they were seeing different results from the FY rollover services than had been seen in previous years. We now believe the reason we were seeing the slight differences from previous years' rollovers is because of possible changes from v.15.5 to v.18 and due to the fact the .01 cent encumbrances were sometimes being updated to greater, more meaningful amounts. Our current understanding is that the renew order encumbrance services are performing as they should.
When an item has an encumbrance and a payment has been made, then the system should zero out the encumbrance for that item in the current fiscal year, since it now has an expenditure. When the renew order encumbrances have been run for the new fiscal year, they look for open orders and at the original encumbrance in the previous year, and encumber the original amount to the new -2009 year. This would make the new -2009 encumbrance total greater than the ending -2008 encumbrance total. However, we are still seeing a few inconsistencies for specific orders in the way the system should be handling the -2009 encumbrances. These inconsistent results are being investigated, but feel overall the budget rollovers are functioning as they should. As always, please let me know if you have any unexplainable results. – Ellen
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